TERMS AND CONDITIONS OF THE INNOVATIONS HUB FOUNDATION INCUBATION PROGRAM
hereinafter referred to as the "Terms and Conditions", published on the Organizer's website: https://www.innovationshub.pl/
§ 1
INTRODUCTORY INFORMATION
The organizer of the incubation program (hereinafter referred to as the "Incubation Program" or the "Program") is the Innovations Hub Foundation with its registered office at ul. Okrąg 8/10 m. 44, 00-407 Warsaw, NIP (Tax Identification Number): 7011045286, KRS (National Court Register Number): 0000912844 – hereinafter referred to as the "Organizer".
Participation in the Program is voluntary and free of charge.
Participation in the Program constitutes acceptance of these Terms and Conditions.
These Terms and Conditions are binding on the Organizer and the Participants. They govern the rules and conditions of participation in the Program, as well as the rights and obligations of the Organizer and the Program Participants.
The Program is a nationwide incubation program addressed to students, doctoral students, and graduates, aimed at developing an innovative solution of an interdisciplinary nature.
The Program is divided into five categories:
Green Challenge, covering green innovations, in particular in the field of renewable energy sources (RES), ecology, environmental protection, circular economy, sustainable development, electromobility, and technologies supporting climate transition;
Life Science Lab, covering innovations in the field of life sciences, in particular in medicine, pharmacy, biotechnology, diagnostics, digital health, psychology, veterinary medicine, physiotherapy, dentistry, and other solutions improving the quality and accessibility of healthcare;
Dual Use & Defence, covering dual-use (civilian and defense) technologies, in particular in cybersecurity, autonomous systems, drones, communications, space technologies, data analytics, critical infrastructure, and solutions enhancing state and public security;
AI & Tech, focusing on solutions utilizing artificial intelligence and modern technologies, in particular AI, automation, machine learning, data analysis, robotics, SaaS, and innovative technological products;
Space Path, covering innovations related to the space sector, in particular satellite technologies, Earth observation, space communication, space exploration, systems supporting the space-tech sector, and solutions utilizing space data and infrastructure.
The Program is funded by the Organizer's own funds and funds obtained from partners or sponsors.
The official website of the Program (hereinafter referred to as the "Website") is located at: https://www.innovationshub.pl/program-inkubacyjny
The organization of the Program aims to serve the following objectives:
supporting innovation, creativity, and entrepreneurship among youth, students, and graduates, and increasing students' interest in scientific development and creating innovations;
creating a space for the exchange of experiences, views, mutual learning, and inspiration, as well as shaping partnerships between entities supporting innovation, enterprises, scientific centers, business representatives, public benefit organizations, colleges, and universities, including institutional, technological, economic, social, and educational cooperation at regional, national, European, and global levels;
raising awareness in the field of innovation creation, setting up a business, scientific activity, intellectual property protection, and soft skills;
supporting the development of knowledge and skills of students, doctoral students, and graduates, developing their competencies and knowledge in the field of innovation creation, practical issues related to entrepreneurship and scientific activity, and strengthening the position of students and graduates on the labor market;
supporting the scientific community in the field of technology transfer, creating innovations, developing conditions for talent growth and the implementation of innovative solutions, as well as using these skills for technological development;
creating a space for the incubation and pre-incubation of innovative projects, where students, doctoral students, and graduates will receive assistance in developing their skills and commercializing projects, support in startup acceleration, and fundraising.
§ 2
RULES OF PARTICIPATION IN THE PROGRAM
Participants of the Program (hereinafter referred to as the "Participant") may be adults who, at the time of registration, hold the status of a student (including doctoral studies) or have graduated from higher education.
In order to take part in the Program, the Participant must fill out the registration form available on the Website no later than by the end of Stage I of the Program.
Subsequent stages of registration take place via a dedicated platform used to connect participants (hereinafter referred to as the "Platform"). Each participant is obliged to complete an in-depth form on the aforementioned Platform.
Registration of teams for the Program is carried out in accordance with the schedule specified on the Website.
Teams consisting of 2 or 3 people, including at least one person under 30 years of age, may participate in the Program. Individual Participants may also apply to the Program.
In the case of individual applications to the Program, participants will have the opportunity to form teams on their own, using networking tools and events organized by the Organizer.
In exceptional cases, the Organizer may allow teams of four or five people to participate in the Program.
After the commencement of Stage I of the Program, new Participants may register via the Platform. Newly registered Participants may join teams qualified for Stage I, without the possibility of creating their own team.
§ 3
RIGHTS AND OBLIGATIONS OF THE ORGANIZER
The tasks of the Organizer include, in particular:
organizing the Program in accordance with the provisions of these Terms and Conditions,
providing the logistics and financial resources necessary to implement the Program, excluding coverage of any travel, accommodation, and catering costs of the Participants,
ensuring proper communication with the Program Participants and the academic community,
conducting promotional activities disseminating the Program,
supervising the correct course of the Program.
The Organizer undertakes to pay cash prizes to the Winners, in accordance with the provisions of § 6 section 2 of the Terms and Conditions.
The Organizer reserves the right to change the team registration deadline.
The Organizer has the right to disqualify a team that violates the provisions of these Terms and Conditions.
Furthermore, the Organizer may disqualify a team in the event of a situation referred to in § 5 section 9 of the Terms and Conditions.
In justified cases, the Organizer has the right to promote more or fewer teams to the next round than specified in the Terms and Conditions.
§ 4
RIGHTS AND OBLIGATIONS OF PARTICIPANTS
The Participant is obliged, in particular, to:
read and comply with these Terms and Conditions,
comply with all instructions of the Organizers,
provide true personal data and information necessary for participation in the Program during registration,
inform the Organizer of any irregularities observed during the implementation of the Program.
The Participant has the right, in particular, to:
be kept informed on an ongoing basis of all changes related to the Program,
access the training materials of the Program,
appeal against the decision of the Organizers regarding promotion to the second stage of the Program, in accordance with § 7 of these Terms and Conditions.
§ 5
COURSE OF THE INCUBATION PROGRAM
The Program will be implemented from June 15, 2026, until the day of the final event, and will begin with the registration of participants and conclude with the final gala.
The Program is a four-stage process and consists of:
first-degree qualifications,
second-degree qualifications,
third-degree qualifications,
the final of the incubation program.
The results of individual qualification stages are published on the Website or via e-mail correspondence.
Participants apply for the Program via the form:
in complete teams,
in incomplete teams – then, in accordance with § 2 section 6 of the Terms and Conditions, the Organizer presents opportunities to complete them, while providing space and tools to create a complete team.
Participants enter the first-degree qualifications in teams formed in accordance with the provisions of § 2 of the Terms and Conditions.
During the first-degree qualifications, Participants take part in training sessions conducted by invited experts and partners, which are designed to help them prepare their Competition Entry.
As part of the first-degree qualifications, Participants are obliged to send to the Organizers, within the designated deadline, a document in the form of a PDF file, consisting of no more than two pages, with any graphic layout, containing a description and presentation of an idea for an innovative solution in accordance with the track topic, hereinafter referred to as the "Competition Entry".
The Competition Entry should be sent to the e-mail address: programy@innovationshub.pl, along with the designation of the team and its members.
In the event of failure to deliver the Competition Entry by the Participants within the designated deadline, the team shall be disqualified and end its participation in the Program.
The "Evaluation Committee" is composed of representatives of the Organizer and external experts who will be invited by the Organizer to evaluate the Participants' Entries.
The Evaluation Committee will evaluate the Competition Entries presented by the Participants and then select the teams that will be qualified for the second-degree qualifications.
After verifying the submitted Competition Entries and reviewing the verdict of the Evaluation Committee, the Organizer makes the results of the first-degree qualifications public, in accordance with the method specified in § 5 section 3 of the Terms and Conditions.
Teams that have qualified for the second-degree qualifications of the Program have the opportunity to establish cooperation with a mentor during the next phase of the Program: a business expert, hereinafter referred to as the "Mentor".
The Mentor is obliged to conduct at least one meeting in any form with the assigned team, during which the team's task is to develop their idea.
The result of the teams' work is to be an investor pitch presentation, which will be subject to evaluation by the Evaluation Committee referred to in § 5 section 10.
During the second-degree qualifications, the Organizer provides Participants with the opportunity to participate in specialized training sessions aimed at facilitating project implementation.
Teams should independently obtain substantive support from other experts or specialists, including industry or technology experts (hereinafter referred to as the "Expert"). The Evaluation Committee may award additional points to a team for securing an Expert.
Teams that have qualified for the third-degree qualifications of the Program are obliged to prepare an in-depth investor pitch presentation, which will be subject to evaluation by the Evaluation Committee referred to in § 5 section 10.
After the conclusion of the third-degree qualifications, based on the evaluation of the prepared projects, the Evaluation Committee will select approximately 5 teams that will be admitted to the final of the Program.
As part of the final of the Program, a Final Gala will be held, during which the teams will present their investor pitch presentation to the Evaluation Committee.
During the final gala, the Evaluation Committee will select the Winner and the Laureates of the Program.
The title of Finalist is awarded to teams that advance to the final of the Program and present their investor pitch presentation to the Evaluation Committee during the final gala.
The Evaluation Committee awards the title of Laureate to three teams participating in the final gala that, in the opinion of the committee, presented the best projects.
From among the three teams referred to in § 5 section 23 of the Terms and Conditions, the Evaluation Committee will select one team that receives the title of Program Winner.
The list of laureates and finalists of the Innovations Hub Incubation Program is published on the Website.
The final gala will take place onsite. Details of the event will be presented no later than 7 days prior to the date.
Documentation of the course of the Program qualifications is maintained by the Organizer.
§ 6
PRIZES
The following terms are applied in the classification of the results of the Program Participants:
"Winners" – the team whose work the Evaluation Committee considers the best among the presented projects.
"Laureates" – the three best teams of the final stage, indicated by the Evaluation Committee.
"Finalists" – teams participating in the final stage that present an investor pitch presentation to the Evaluation Committee during the Final Gala.
"Honorable Mention" – all teams that prepare a complete business plan and an investor pitch presentation, which they present during Demo Day.
Each member of the first-place team will receive an individual cash prize from the pool (which will be divided equally among the team members), taking into account a 10% tax deducted by the Organizer in accordance with applicable regulations. The value of the prize will be determined during the Program and may be increased in the event of the involvement of external partners.
Prizes will be paid based on declarations containing an individual bank account number submitted individually by each of the Participants.
The Organizer reserves the right to increase the prize pool or award prizes to the remaining Laureates or Finalists, provided that funds are available for this purpose.
§ 7
APPEAL PROCEDURE
Participants have the right to appeal against the decision of the Evaluation Committee regarding the assessment of the submitted Entry.
Appeals will be considered by the Organizer.
The appeal must be submitted in writing via e-mail to: programy@innovationshub.pl within 3 days from the announcement of the results.
Appeals received on time will be considered within 3 days from the date of receipt of the appeal.
Decisions made in the appeal procedure are final.
§ 8
PERSONAL DATA PROCESSING
By registering to participate in the Program, each Participant confirms that they have read and agreed to abide by these Terms and Conditions.
A condition for joining the Program is the consent of the adult participant to the processing of their personal data by the Organizer and the Program partners. At the same time, the participant acknowledges that:
the data controller of personal data processed within the Program is the Innovations Hub Foundation with its registered office at ul. Okrąg 8/10 m.44, 00-407 Warsaw, NIP: 7011045286, KRS: 0000912844; personal data will be processed solely for the purpose of conducting and documenting the Program, publishing the results of individual qualification stages (including announcing them in the media, on the Internet, and on the Organizer's website), and for necessary reporting purposes based on the consent granted by the participant,
personal data may be made available to other entities solely for the purpose of conducting and documenting the Program, publishing the results of individual qualification stages (including announcing them in the media, on the Internet, and on the Organizer's website), for necessary reporting purposes, or within the framework of the Organizer's cooperation with Program partners,
providing data is voluntary, although refusal to provide it is equivalent to the inability to participate in the Program,
the Participant has the right to access and correct their data,
the Participant has the right to object to further processing, and in the case of consent to data processing, to withdraw it. Exercising the right to withdraw consent does not affect the processing that took place up to the moment of withdrawal,
the Participant has the right to lodge a complaint with a supervisory authority,
the Participant has the right to withdraw consent to the processing of personal data; the withdrawal of such consent takes effect from the moment the declaration of withdrawal of consent is delivered.
§ 9
FINAL PROVISIONS
Any disputes and claims related to the Program shall be resolved by the Common Court having jurisdiction over the registered office of the Organizer.
The Terms and Conditions may be subject to change by publishing the new text on the Website, provided that all Participants are informed in advance by the Organizer of the changes being introduced.